1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

Recognition of Embracing Our Differences Winners - Bernadette Bennett, Michael Shelton, Dennis McGillicuddy

Brookside Robotics Teams 6105B and 6105C, tied for First Place State Winners - Page Dettmann, Kris Lawrence, Joel Kaplan

Overview of the Eagle Academy at Alta Visa Elementary to include the Eagle Academy funders, Joe and Mary Kay Henson, and acknowledging the new relationship with the Community Foundation of Sarasota County - John Zoretich, Barbara Shirley

Recognition of Alta Vista Elementary School - Model School for Positive Behavior Support - Robyn Marinelli

Recognition of Heron Creek Middle School - Model School for Positive Behavior Support - Robyn Marinelli

Recommendation
N/A

2. SUPERINTENDENT'S REPORT

Description
N/A

Recommendation
N/A


Minutes: None

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: 

Mike Lasche' - Sarasota High School Renovation-Save Tennis Courts

Jane Reifert - Save Sarasota High School Tennis Courts

Destiny Kyler - Retention of Media Specialists

Allison Menezes -  Save Sarasota High School Tennis Courts

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.

5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Frank Kovach
Second: Caroline Zucker
Shirley Brown	- Aye
Jane Goodwin	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the April 16, 2013 (Monthly Work Session) and the April 16, 2013 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board May 7, 2013 (Regular).pdf
Attachment: Board May 7, 2013 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate050713.pdf (Confidential Item)

GENERAL ITEMS

9. APPROVAL OF THE 2013-2014 HIGH SCHOOL FEES

Description

In accordance with School Board Rule 5.39, fees must be approved yearly at a School Board meeting prior to the end of the school year.

Recommendation
That the 2013-2014 High School fees be approved as presented.

Attachment: High School Student Fees 2013-2014.pdf

10. APPROVAL OF MIDDLE SCHOOL STUDENT FEES AS PRESENTED

Description

Based on School Board Policy 5.39, all school fees beyond those listed, must be approved by the principal and presented to the board for approval prior to the end of the school year.

Recommendation
That the Middle School student fees be approved as presented

Attachment: School fees 201314.pdf

11. SETTLEMENT OF SUIT

Description

The attached Settlement Agreement is being recommended to the School Board for its approval to resolve the referenced litigation.

Recommendation
That the School Board approve the Settlement Agreement in the case of D'Angelo v. School Board, case number 2012 CA 003636 NC, as presented.   

Attachment: Settlement Agmnt-DAngelo signed.pdf

12. APPROVAL OF UTILITY EASEMENT FOR SARASOTA COUNTY

Description

As part of a project to loop the water system and improve water quality and reliability in the Taylor Ranch area, Sarasota County needs a water line utility easement on the Taylor Ranch Elementary School campus from the School Board.

Recommendation
That the School Board of Sarasota County approve the utility easement on the Taylor Ranch Elementary School campus for Sarasota County, as presented.

Attachment: Taylor Ranch ES Utility Easement.pdf

AGREEMENTS/CONTRACTS

13. APPROVAL OF CONTRACT BETWEEN THE FLORIDA DEPARTMENT OF HEALTH IN SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

Two year funding under this contract will be used solely for the operation of School Health Services at Riverview High School.  Comprehensive school health services include student health management, interventions and classes.  Funds will be used to hire a full-time Registered Nurse.

Recommendation

That the contract between the Florida Department of Health in Sarasota County and the School Board of Sarasota County, Florida be approved as presented.

Attachment: Health, Dept of re School Health Services 2013.pdf

14. APPROVAL OF AGREEMENTS BETWEEN THE SOUTH COUNTY YMCA TO PROVIDE CHILD CARE SERVICES AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The South County Family YMCA agrees to provide child care services in conformance with 65C-22, Florida Administrative Code, "Child Care Standards" at Laurel Nokomis.

Recommendation
That the agreement with South County YMCA to provide child care service at Laurel Nokomis school be approved as presented.

Attachment: after school care-Laurel Nokomis 13-14.pdf
Attachment: 2013-2014 YMCA EX A.pdf

15. APPROVAL OF THE CHARTER BETWEEN SARASOTA MILITARY ACADEMY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The current charter for the Sarasota Military Academy (SMA), a charter school, expires on June 30, 2013.  The School Board approved the SMA renewal application at the March 19, 2013 School Board Meeting.  A new charter has been negotiated with the school and is ready for Board consideration and approval.

Recommendation
That the charter between Sarasota Military Academy and the School Board of Sarasota County, Florida be approved as presented.

Attachment: SMA Charter 4-30-2013 Final.pdf
Minutes: 

Shirley Brown - Positive Comment

16. AMENDMENT TO END-USER LICENSE, SUPPORT AND MAINTENANCE AND INTERNET HOSTING AGREEMENT BETWEEN EXCENT CORPORATION AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR THE EXCENT IEP SOFTWARE PROGRAM

Description
This is an Amendment to an existing agreement for licensing, support and maintenance and internet hosting agreement of Excent software program used to develop individual educational plans for exceptional student education. Pursuant to this Amendment, Excent has offered the School Board of Sarasota, Florida, the right to upgrade to Excent's new Enrich Program.

Recommendation
That the Amendment to the end-user license, support and maintenance and internet hosting agreement between Excent Corporation and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Excent Sarasota Amendment- Final 4-24-2013.pdf

17. APPROVAL OF SOFTWARE MAINTENANCE AND SUPPORT AGREEMENT BETWEEN RJM SYSTEMS, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA ON BEHALF OF THE SARASOTA COUNTY TECHNICAL INSTITUTE

Description

A Software Maintenance and Support Agreement to support the continued use of SONIS at the Sarasota County Technical Institute.

Recommendation
That the Software Maintenance and Support Agreement between RJM Systems, Inc. and The School Board of Sarasota County, Florida on behalf of the Sarasota County Technical Institute, be approved as presented.

Attachment: RJM Systems Agreement - final.pdf

GRANTS

18. APPROVAL OF THE TYPICAL OR TROUBLED? GRANT PROPOSAL TO THE AMERICAN SCHOOL COUNSELOR ASSOCIATION ON BEHALF OF ALL HIGH SCHOOLS

Description
COMPETITIVE: Grant funds of $2,000 will allow Support Services staff to provide the Typical or Troubled? program to train counselors, social workers, teachers and parents on identifying students with mental health needs.

Recommendation
That the Typical or Troubled? grant proposal be approved.

Attachment: Typical or Troubled.pdf

19. APPROVAL OF THE SAFE ROUTES TO SCHOOL GRANT PROPOSAL TO THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR NINE ELEMENTARY SCHOOLS

Description
COMPETITIVE: Grant funds of $197,505 will continue the successful Walk and Roll Sarasota project, designed to increase the number of students walking or biking to/from school at Alta Vista Elementary, Ashton Elementary, Emma E. Booker Elementary, Glenallen Elementary, Gocio Elementary, Lakeview Elementary, Tatum Ridge Elementary, Wilkinson Elementary, and Pine View School.

Recommendation
That the School Board approve the Walk and Roll Sarasota grant proposal.

Attachment: Walk and Roll.pdf

20. APPROVAL OF THE STEMSMART: IMPROVING STEM ACHIEVEMENT WITH TECHNOLOGY-ENHANCED LEARNING ENVIRONMENTS FROM THE US DEPARTMENT OF EDUCATION FOR ALL HIGH SCHOOLS

Description
COMPETITIVE: Grant funds of $3,000,000 will be used to enhance Science, Technology, Engineering and Math (STEM) instruction and learning by providing teacher training and project-based learning experiences for students.

Recommendation
That the STEMsmart: Improving STEM Achievement with Technology-Enhanced Learning Environments be approved.

Attachment: STEMsmart.pdf

21. APPROVAL OF THE ADULT EDUCATION AND FAMILY LITERACY GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description

DISCRETIONARY: Grant funds of $502,448 will be used to help adults become literate, obtain skills to assist in their children's educational development, complete high school or the equivalent, or prepare for post-secondary education and employment.

Recommendation
That the Adult Education and Family Literacy grant application be approved.

Attachment: Adult Ed - Family Lit.pdf

22. APPROVAL OF THE ENGLISH LITERACY/CIVICS EDUCATION GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description

DISCRETIONARY: Grant funds of $127,544 will be used by the Sarasota County Technical Institute to improve adult English for Speakers of Other Languages (ESOL) instructional services.

Recommendation
That the English Literacy/Civics grant application be approved.

Attachment: English Literacy-Civics.pdf

FIELD TRIPS

23. APPROVAL OF THE PINE VIEW SCHOOL SPEECH AND DEBATE TEAM FIELD TRIP TO BIRMINGHAM, ALABAMA ON JUNE 15, 2013 THROUGH JUNE 22, 2013

Description
This is an inter-curricular Speech and Debate competition.

Recommendation
That the Pine View School Speech and Debate team field trip to Birmingham, Alabama on June 15, 2013 through June 22, 2013 be approved.

24. APPROVAL OF BRENTWOOD ELEMENTARY, LAKEVIEW ELEMENTARY, AND TATUM RIDGE ELEMENTARY FIELD TRIP TO EAST LANSING, MICHIGAN FOR ODYSSEY OF THE MIND WORLD COMPETITION

Description

Brentwood Elementary, Lakeview Elementary, and Tatum Ridge Elementary students will participate in the Odyssey of the Mind World Competition in East Lansing, Michigan, May 21 - 26, 2013.

Recommendation
That the field trip for Brentwood Elementary, Lakeview Elementary, and Tatum Ridge Elementary to East Lansing, Michigan, for the Odyssey of the Mind World Competition, May 22 - 26, 2013, be approved. 

25. APPROVAL OF THE VENICE HIGH SCHOOL VARSITY CHEERLEADING SQUAD FIELD TRIP TO PLANO, TEXAS ON SEPTEMBER 26, 2013 THROUGH SEPTEMBER 28, 2013

Description
Students will have the opportunity to cheer at the football game and participate in college visits while on this trip.

Recommendation
That the Venice High School Varsity Cheerleading Squad field trip to Plano, Texas on September 26, 2013 through September 28, 2013 be approved.

EXPULSIONS

26. APPROVAL OF EXPULSION CASE NO. 13-271

Description

The student listed in Expulsion Case No. 13-271, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On February 20, 2013, the student listed in Expulsion Case No. 13-271, violated School Board Policy 5.34(1)(G), Acts Which are Detrimental to The Educational Function of the School/Defiance of Authority.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 3, 2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-271, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, and the entire 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-271.pdf (Confidential Item)

27. APPROVAL OF STUDENT EXPULSION ABEYANCE CASE NO. 13-284

Description

The School Board Policy 5.34(4), permits the Board to hold in abeyance, the expulsion of a student, if the student participates in a recognized alternative-to-expulsion program.  This student is being placed in an alternative school.

Recommendation
That Expulsion Case No. 13-284, be held in abeyance per School Board Policy 5.34.

Attachment: EXPULSION CASE NO 13-284.pdf (Confidential Item)

28. APPROVAL OF EXPULSION CASE NO. 13-080

Description
The student listed in Expulsion Case No. 13-080, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On October 24, 2012, the student listed in Expulsion Case No. 13-080, violated School Board Policy 5.34(1)(D), Battery on Another Student.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 3, 2013.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year.

Attachment: EXPULSION CASE NO 13-080a.pdf (Confidential Item)

29. APPROVAL TO RESCIND STUDENT EXPULSION ABEYANCE CASE NO. 12-292

Description
School Board Policy 5.34(4), permits the Board to hold in abeyance, the expulsion of a student , if the student participates in a recognized alternative-to-expulsion program.  This student has not attended the Triad program and her expulsion is reinstated.

Recommendation
That the abeyance of Expulsion Case No.12-292, be rescinded per School Board Policy 5.34(4).

Attachment: EXPULSION CASE NO 12-292.pdf (Confidential Item)

30. APPROVAL OF EXPULSION CASE NO. 13-285

Description

On February 21, 2013, the student listed in Expulsion Case No. 13-285, violated School Board Policy 5.34(1)G), Continuing Repetitive Disruptive Behavior.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 2, 2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-285, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013, summer session, and the entire 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-285.pdf (Confidential Item)

31. APPROVAL OF EXPULSION CASE NO. 13-316

Description
The student listed in Expulsion Case No. 13-316, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On March 28, 2013, the student listed in Expulsion Case No. 13-316, violated School Board Policy 5.34(1)(G), Physical Altercation-Fighting.  It is the recommendation f the Superintendent, that the student be expelled from the Sarasota County Schools until June 3, 2013.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-316, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year.

Attachment: EXPULSION CASE NO 13-316.pdf (Confidential Item)

32. APPROVAL OF EXPULSION CASE NO. 13-252

Description

The student listed in Expulsion Case No. 13-252, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On February 6, 2013, the student listed in Expulsion Case No. 13-252, violated School Board Policy 5.34(1)(D), Battery on Another Student.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 3, 2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-252, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, and the entire 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-252.pdf (Confidential Item)

33. APPROVAL OF EXPULSION CASE NO. 13-047

Description
The student listed in Expulsion Case No. 13-047, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On December 5, 2012, the student listed in Expulsion Case No. 13-047, violated School Board Policy 5.34(1)(G), Repetitive Disruptive Behaviors.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 10, 2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-047, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, until January 10 of 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-047.pdf (Confidential Item)

MATERIALS MANAGEMENT

34. APPROVAL TO AWARD BID #13-0052 FOR PORCELAIN, CERAMIC, AND QUARRY TILE - INSTALLATION AND REPAIRS

Description
Bids to provide 'Porcelain, Ceramic, and Quarry Tile - Installation and Repairs' were received from four vendors on April 4, 2013.  The bids of ProFloors, LLC, as the primary vendor and Spectra Contract Flooring as the secondary vendor were the best low bids meeting the advertised specifications based on a sealed scenario.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bids of ProFloors, LLC, as the primary vendor and Spectra Contract Flooring as the secondary vendor, to provide 'Porcelain, Ceramic, and Quarry Tile - Installation and Repairs' in an amount not to exceed $500,000.00, be approved as presented.

Attachment: TileInstall 13-0052Rec.pdf

35. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.   

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved.

Attachment: AgdDeleteProperty 5-7-2013.pdf

36. APPROVAL TO AWARD BID #13-0036 FOR BASKETBALL/TENNIS/PLAY COURTS RESURFACING WITH LINE STRIPING AND REPAIRS

Description
Bids to provide 'Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs' were received from six vendors on April 9, 2013.  The bid of Elite Court Construction, Inc., was the best low bid meeting the advertised specifications based on a sealed scenario.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation

That the bid of Elite Court Construction, Inc., to provide 'Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs' in an amount not to exceed $110,000.00, be approved as presented.

Attachment: BskballTennisPlayCrt13-0036Rec.pdf

37. APPROVAL TO PURCHASE ASBESTOS ABATEMENT AND RELATED SERVICES FOR SARASOTA HIGH SCHOOL - QUOTE #13-0224

Description

Quotes to provide 'Asbestos Abatement for Sarasota High School, Building 4' were received from three vendors on April 19, 2013.  The quote of Cross Environmental Services was the best low bid meeting the advertised specifications.  These services are covered under the University of South Florida Invitation to Negotiate #12-007-PPB.  The funds for this purchase are contained in the capital budget allocated for the project. 

Recommendation
That the quote of Cross Environmental Services to provide 'Asbestos Abatement for Sarasota High School, Building 4' in the amount of $1,527,800.00, be approved as presented.

Attachment: AsbestosAbateSHS13-0224Rec.pdf

FACILITIES

38. APPROVAL AND/OR RATIFICATION OF A FACILITIES SERVICES' CHANGE ORDER

Description
The Facilities Services' change order is summarized on the enclosure for ease of review.  This change order is a decrease of $7,527.99 in gross contract dollars.

Recommendation
That the Facilities Services' Change Order be approved and/or ratified as presented.

Attachment: Facilites Services change orders.pdf

39. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE PINEVIEW SCHOOL WALK-IN-COOLER UPGRADE RENOVATION

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein change order #2 for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: Pineview Walk-in-Cooler Upgrade substantial completion.pdf

CONSTRUCTION

40. APPROVAL OF THE DELETION OF BUILDING #5, #22, #24, #25, PORTABLES #99-472, #99-537, #99-554, #99-631, #99-632, #99-633, #99-638, #99-694, #99-695, #99-706, #99-707, #99-708 & #99-712 AT VENICE HIGH SCHOOL

Description

The specified buildings are one-story buildings and portables that are in the path of construction for Phase 2 at Venice High School.  The demolition value of these buildings has been proven by the Castaldi Formula calculation.  Funds for this demolition are available in the capital projects account.

Recommendation
That the deletion of Buildings #5, #22, #24, #25, Portables #99-472, #99-537, #99-554, #99-631, #99-632, #99-633, #99-638, #99-694, #99-695, #99-706, #99-707, #99-708 & #99-712 at Venice High School from the F.I.S.H. inventory for demolition, be approved as presented.

Attachment: BAIenc5-7-2013_BldgsDemo-VHS.pdf

41. APPROVAL OF THE SETTLEMENT AGREEMENT AND RELEASE BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY FLORIDA AND MANHATTAN CONSTRUCTION (FLORIDA), INC.

Description
This Settlement Agreement and Release pertains to a lawsuit filed on or about July 25, 2012, regarding Woodland Middle School.  This Settlement Agreement and Release has been approved by the School Board attorney.

Recommendation
That the Settlement Agreement and Release with Manhattan Construction (Florida), Inc., be approved as presented.

Attachment: BAIenc5-7-2013_SettlementAgreement-SBSC-Manhattan-Woodland.pdf

42. APPROVAL OF ARCHITECT/ENGINEER RANKINGS FOR THE OAK PARK SCHOOL-THERMAL ENERGY STORAGE PROJECT

Description
The projects scope of work shall include design and construction administration services for the installation of thermal energy storage tanks, associated pumps, controllers, heat exchanger and electrical as needed and a Mechanical Contractor as being the prime contractor for adding the concrete pads, pumps, heat exchanger and storage tanks to complete the thermal energy storage system.  On 4/11/2013, the Professional Services Selection Committee (PSSC) met to select an architect/engineer for this project.  The PSSC has ranked them in accordance with Board policy.  The project budget is approximately $400,000.00.  Funds for this project are available in the capital budget account.

Recommendation
That the rankings of architect/engineers for the Oak Park School-Thermal Energy Storage project be accepted as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.

Attachment: BAIenc5-7-2013_DP-RankedFirms-OakParkTES.pdf

43. APPROVAL OF UPDATE #3 TO THE 2013 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County School Board projects.  These submissions are in accordance with School Board Policy #7.71.  The initial list was Board approved on 1/8/2013 (Item #46).  The newly added firms are identified in the enclosure at the end of the initial listing.  Upon Board approval, the pertinent date from this submission will be incorporated to the existing list.

Recommendation
That Update #3 the 2013 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: BAIenc5-7-2013_Update3_2013AnnualCertification.pdf

44. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total a decrease of $534,485.47 in gross contract dollars.

Included in these change orders are $0.00 credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of $0.00 result a net of $0.00 in sales tax savings.

Recommendation

That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc5-7-2013_CSD-COs.pdf

FINANCE

45. APPROVAL OF THE 2013-2014 SCHOOL YEAR PAYROLL CALENDAR

Description
Payroll periods and dates for the 2013-2014 school year.   

Recommendation
That the Board approve the 2013-2014 Payroll Calendar as presented.

Attachment: Pay from and to dates 13-14.pdf

46. RENEWAL ADDENDUM FOR THIRD PARTY LIABILITY CLAIMS ADJUSTING SERVICES AGREEMENT

Description
This addendum will extend the expiring service agreement with Johns Eastern Company, Inc., effective July 1, 2013 for up to five (5) years guarantee of the adjusting fees through June 30, 2018.  The fees are paid through the Self-Insurance Fund.

Recommendation
That the service agreement renewal addendum between the School Board of Sarasota County, Florida and Johns Eastern Company, Inc., for third party liability adjusting services be approved by the Board as presented.

Attachment: Johns Eastern Renewal Eff 7-1-2013.pdf
Attachment: Sarasota County School Board Addendum 4-2-2013.pdf
Attachment: Johns Eastern Claims Administration Agreement 3-17-1998.pdf

47. APPROVAL OF THE RENEWAL AGREEMENT FOR WORKERS' COMPSENSATION CLAIMS SERVICES

Description
This agreement will extend the expiring service agreement with CompOptions Insurance Company, Inc., effective July 1, 2013, for up to three (3) years and guarantee the service fees through June 30, 2016.  The fees for the first year of the renewal period are 11% lower than current rates and are paid through the Self-Insurance Fund.

Recommendation
That the service agreement renewal between the School Board of Sarasota County, FL and CompOptions Insurance Company, Inc., for workers' compensation claims services be approved by the Board as presented.

Attachment: Comp Options Renewal Eff 7-01-2013.pdf
Attachment: School Board of Sarasota County Agreement - Approved Final 04-24-2013.pdf

48. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING MARCH 31, 2013

Description

The Superintendent's Financial Statements for the month ending March 31, 2013 does not reflect any unexpected trends for the third quarter of the 2012-2013 fiscal year.  Deficit spending will continue to increase because of the budgeted decrease in fund balance in the General Fund due to continuing State cuts and decreases in local revenue.

Recommendation
That the Superintendent's Financial Statements for the month ending March 31, 2013 be approved by the Board as presented.

Attachment: March 2013 Budget Supers.pdf
Attachment: march 2013.pdf

49. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: 

Carol Todd thanked student speaker Destiny Kyler for her courage, poise and professionalism in addressing the Board.

Carol Todd urged the viewing public to please support the three elementary teams traveling to the Odyssey of the Mind competition at Michigan State on May 21-26, 2013. Donations can be sent to Lakeview, Brentwood and Tatum Ridge.

50. ADJOURNMENT

Description
N/A

Recommendation

N/A

Minutes: 

The Chair adjourned the regular Board meeting at 7:55 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on May 7, 2013, and approved at the regular Board meeting on May 21, 2013.

____________________            ____________________
Secretary                                      Chair
Lori White                                     Jane Goodwin